Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies and we represent BC's TOP Employers!

About our Client

Our client is a well-established economic development company that helps with the investment of real estate such as industrial, new land development, and residential properties. They are looking for an experienced ‘Senior Administrative Assistant’ to join their fast-paced entrepreneurial team in Downtown Vancouver on a full-time temporary basis. The main components of this job are providing administrative support to the boards, planning and executing board retreats, and other related administrative functions. If this sounds like a position that aligns with your experience, apply today! Good jobs go fast!

Salary Range: $25 an hour

Working Hours: 9 am to 5 pm

Responsibilities:

• Complex calendar management and travel coordination directly supporting two C-Level Executives, and as needed for others

• Help with the organization and management of several board retreats
• Create, maintain, and distribute all board documentation and materials, such as reports and other materials pertaining to different boards, board manuals, and terms of reference for board committees.
• As the official board of directors recorder, record board meetings, create and distribute agendas, confirm attendance, handle answers, produce letters, and highlight action items for further investigation.
• Help with scheduling the CEO's schedule, which includes scheduling Zoom or conference rooms, sending out doodle polls, and sending out calendar invites.
• Arrange for the CEO's signature on a number of documents.

Qualifications:

• Minimum 2 years progressive experience as an Executive Assistant, directly supporting C-Level
• Proactive thinker who thrives in a fast-paced and dynamic environment
• Demonstrated ability to work under pressure
• Personable, strong EQ, and very comfortable working with cross-functional teams
• Excellent written & oral communication skills

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

Good jobs go fast. Don't wait! Apply today!

Visit our website www.recruitinginmotion.com for a complete listing of all our exciting job opportunities. There is no fee to job seekers.

We are Vancouver's #1 Employment Agency and represent BC's top employer!