Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies and we represent BC's TOP Employers!

ABOUT OUR CLIENT

Our client is a property management company located in North Vancouver, is looking for a PROPERTY ADMINISTRATOR to join their team. The Property Administrator will perform administrative duties and coordinate activities related to the property management and leasing of 32 multi-tenant industrial properties. This is a great opportunity for someone with the right skills. APPLY TODAY
Salary Range: $55,000-75,000



Responsibilities

• Manage inquiries and schedule property showings for tenants and prospects.
• Coordinate and attend meetings, capturing minutes and action items.
• Handle service requests, coordinating repairs with the maintenance team.
• Prepare, format, and proofread documents such as lease applications and contracts.
• Assist in screening applications and organizing tenant turnovers.
• Maintain building contact lists and ensure updated information.
• Address trouble calls promptly.
• Support onboarding of new tenants, including insurance, utility transfers, and welcome packages.
• Support existing tenants with rent billing, payments, insurance, packages, service requests, and correspondence.
• Manage distribution and filing of tenant information, contracts, renewals, and amendments.
• Coordinate access to tenant premises for servicing, maintenance, inspections, and required work.
• Track service/maintenance contracts for outside contractors.
• Assist Accounts Receivable with collections, contractor scheduling, and other tasks as needed.

• 3 years of relevant experience in property management, leasing, or real estate administration.
• Degree, Diploma, or Certificate in Business Administration, Urban Land Economics, or Property Management preferred.
• Basic knowledge of accounting principles.
• Proficiency in DocuSign and Adobe Acrobat.
• Intermediate to advanced skills in Microsoft Office (Word, Excel, PowerPoint), Teams, SharePoint, OneDrive, and OneNote.
• Experience with Sage Timberline is advantageous.
• Demonstrated ability to handle confidential situations with integrity.
• Customer-service oriented with superior organizational skills.
• Self-motivated with a high level of professionalism.
• Strong verbal and written communication skills, adept at working in team environments.
• Excellent work ethic and attention to detail.

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

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