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Posted: 05/31/2024 Employment Type: Full-Time Specialization: Administrative Job Number: 30984

Job Description

Our client, a high-net-worth Entrepreneur, is looking for a Personal & Executive Assistant.
This is an incredible opportunity to work in a fast-paced, dynamic role, build a vast network in the global business landscape, and work alongside a driven & motivated team.

Please note, this role is 5 days on-site based in downtown Toronto.

The Personal/Executive Assistant will be responsible for:

Managing the Executive's complex day-to-day calendar
PA duties as needed
Expense management
Travel arrangements, organizing, arranging out-of-town dinners and meetings
Event planning and coordination of all logistics for both on- and off-site
Speech writing and drafting corporate communications on behalf of the Executive
Ensuring the Executive has various materials in advance of meetings
Managing processes and continuously looking to improve administrative processes
Email correspondence, responding to, managing inbox, and advising of important matters
Screening calls
Other administrative duties as required

Qualifications:

A minimum of 5 years of Personal Assistant and Executive Assistant experience, specifically at C-Level or supporting high-net-worth individuals
Ability to treat confidentiality as the utmost priority in all circumstances
Demonstrates a professional demeanor and is proactive in managing all business matters
Proficiency in Microsoft Office (Excel, Word & PowerPoint)
Excellent communication skills, both written and verbal
Outstanding interpersonal skills which are essential in dealing with staff, family members, and both internal & external stakeholders

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