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Key Responsibilities

Marketing & Business Development Support

• Coordinate the development of proposals, qualifications packages, and client-facing marketing materials.
• Create and format professional documents, presentations, and project submissions using Adobe InDesign.
• Prepare project profiles, staff biographies, resumes, and project mock-ups to support business development efforts.
• Assist with the maintenance and organization of marketing assets and proposal content libraries.
• Support project setup activities and maintain accurate opportunity and project information within Microsoft Dynamics CRM.

Project Coordination & Documentation

• Assist with project closeout procedures, including document organization, archiving, and quality assurance documentation.
• Ensure project records and supporting documentation are accurate, complete, and properly maintained.
• Track project and proposal information to support reporting and internal workflows.

Office Operations & Administration

• Oversee day-to-day office operations, ensuring a well-organized and efficient workplace.
• Manage office supply inventories, kitchen and snack programs, and vendor relationships.
• Coordinate office services and liaise with external suppliers as needed.
• Provide administrative support to office leadership and assist with special projects.

Culture & Team Engagement

• Help plan and coordinate team-building activities, celebrations, and office events.
• Contribute to a positive, welcoming, and collaborative workplace culture.
• Serve as a resource for employees and support initiatives that enhance the overall employee experience.

Qualifications

Required Skills & Experience

• 2+ years' of previous experience in a marketing coordination, proposal coordination, office administration, or similar role.
• Strong proficiency in Adobe InDesign with experience producing professional marketing and proposal materials.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and commitment to producing high-quality work.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience working within engineering, architecture, consulting, construction, or other professional services environments.
• Familiarity with Microsoft Dynamics CRM or similar project and client management systems.
• Experience supporting business development, proposal submissions, or corporate marketing initiatives.

What You Bring

• A proactive, solutions-oriented mindset and a willingness to take ownership of tasks.
• The ability to work independently while collaborating effectively with multiple teams.
• Strong interpersonal skills and a professional, approachable communication style.
• Adaptability, resourcefulness, and the ability to thrive in a fast-paced environment where priorities can shift quickly.
  
  

  AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

  The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.