Position Title: Office Manager

Salary & Benefits: $60,000-$90,000

Location: Ottawa, ON

Work Model: Onsite

Additional Notes:

Our client is located in East End Ottawa, was founded in 2008 and provides innovative environmental solutions to balance economic development with ecological sustainability. The firm has recently expanded to a team of 15 staff members and is known for its established business presence, strong leadership, and a loyal clientele. Their team of experienced biologists specializes in aquatic and terrestrial environments, delivering science-based approaches to support client goals while benefiting natural ecosystems. 

With a cohesive team, and tenured staff, our client is seeking an organized and dynamic Office Manager to support their expanding team and a retirement transition.

Key Responsibilities:

Financial Management:

• Manage bookkeeping, including accounts payable and receivable, journal entries, and financial reconciliations.
• Oversee payroll processing, timesheet management, expense submissions, and payments using QuickBooks Online and Pluto payment portals.
• Coordinate with outside accounting services for month / year end support.

Human Resources & Compliance:

• Administer employee contracts, corporate insurance, WSIB, etc.
• Oversee benefits administration and liaise with benefits providers
• Facilitate onboarding processes and maintain employee records.

Office Administration & Operations:

• Manage day-to-day administrative tasks, maintaining a well-organized and efficient office environment.
• Oversee purchasing and inventory management for office supplies, furnishings, and equipment.
• Coordinate with suppliers, negotiate contracts, and manage vendor relationships.

Technology & Social Media Management:

• Manage software subscriptions and ensure smooth operation of office management systems.
• Oversee social media management, ensuring consistent brand presence and engagement.

Leadership & Communication:

• Support senior management with administrative tasks, reporting, and strategic planning.
• Facilitate communication across departments to ensure workflow efficiency.
• Foster a positive and productive work environment.

The ideal candidate should have a diploma or degree in Business Administration, Office Management, Accounting, or a related field, with at least 5 years of experience in office management, bookkeeping, or administrative leadership roles. Proficiency in QuickBooks Online (QBO), payroll systems, and MS Office Suite is essential. Strong organizational, multitasking, and communication skills are required, along with knowledge of HR policies, employee benefits administration, and workplace safety regulations. Experience in social media management is an asset. Professionalism, integrity, and discretion with confidential information are highly valued. We are looking for someone who values being on site, and fostering a cohesive working environment.

What will make you stand out:

• Strong blend of office administration and accounting operations
• Excellent time management and organizational skills
• Demonstrated ability to build relationships with internal and external partners
• Exceptional initiative and curiosity to ask questions

Interested applicants are encouraged to submit your resume detailing your relevant experience to mbranker@recruitinginmotion.ca.

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At Recruiting in Motion, we may leverage AI-powered tools in our recruitment process. AI will never reach out to our candidates directly. For personalized assistance or more details on our recruitment process, please contact our hiring team.

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