Position Title: Office Manager/Bookkeeper (Bilingual French & English)

Salary & Benefits: 65,000-85,000
Location: Ottawa, ON

Work Model: Onsite

Additional Notes:

Our client is seeking a Bilingual Office Manager/Bookkeeper to join their team and ensure the seamless daily operations of the office while overseeing all bookkeeping tasks. This role demands a highly organized and detail-oriented professional with strong communication skills, capable of managing multiple responsibilities in a dynamic environment. The ideal candidate will have a strong grasp of both accounting operations and office administration.

Key Responsibilities:

Office Management:

• Oversee daily office functions to maintain a well-organized and efficient workspace.
• Manage office supplies, equipment, and relationships with vendors.
• Coordinate meetings, appointments, and travel arrangements for ownership.
• Act as the primary point of contact for internal and external communications.
• Maintain and organize company records, contracts, and project documentation.
• Handle incoming emails for the President and CEO, managing schedules and meetings.
• Provide administrative support to project managers and other team members as needed.
• Supervise the Administrative Assistant to ensure workflow completion and provide front desk support when required.

Bookkeeping:

• Manage accounts payable and receivable, including invoicing, bill payments, and expense tracking.
• Reconcile bank statements to maintain accurate financial records.
• Process payroll for hourly, salaried, and bonus-based employees.
• Maintain and update the general ledger, ensuring accuracy and compliance.
• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements.
• Collaborate with external accountants for tax preparation and year-end audits.
• Assist with collections for overdue accounts.

The Ideal Candidate:

The successful candidate will have proven experience as an Office Manager or in a similar role, preferably within the construction industry. They will be highly organized, possess strong bookkeeping skills (preferably with Sage50 or similar software), and be comfortable multitasking in a fast-paced setting. Bilingual proficiency in English and French is essential, as is a solid understanding of Microsoft Office Suite (Word, Excel, Outlook). Strong interpersonal skills, experience in a small office setting, and an entrepreneurial mindset will be key to success in this role.

What Will Make You Stand Out:

• Ability to balance accounting operations with office administration
• Bilingual in English & French (oral & written)
• Experience working in a smaller office environment
• Comfortable collaborating with stakeholders and ownership in a hands-on setting

Interested candidates are encouraged to reach out to Crystal at cheatlie@recruitinginmotion.ca

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