Job Title: Office Administrator and Executive Assistant (Media Production)

Location: Toronto, ON
Hours: Full-time, 9:00 AM – 6:00 PM (with occasional flexibility)
Work Model: Onsite

About the Role:

Are you passionate about the media production and advertising industry? This is a fantastic opportunity for someone looking to start their career and grow within a dynamic, fast-paced environment. You’ll have a front-row seat to the production process and gain hands-on experience working closely with executives and the production team.

This role is ideal for someone who wants to learn and develop skills in administration, office management, and executive assistance, with the potential to transition into other roles within the team over time. The role is fully in-office, with the possibility of starting early or staying late depending on project needs.

Key Responsibilities:

• Reception & Administration: Be the first point of contact for clients and visitors, answering phone calls, emails, and managing inquiries in a professional manner.
• Office Management: Maintain an organized, clean, and client-ready office space, including managing supplies, keeping the office environment tidy, assisting production with in-house meetings, and ensuring a welcoming space.
• Executive Assistance: Provide daily administrative support to executives, including managing calendars, scheduling meetings, ensuring deadlines are met, and assisting with client communication and event management.
• Supply Management: Order and manage office and kitchen supplies, track inventory, negotiate with vendors for the best prices, and ensure all needs are met for smooth office operations.
• Cross-Department Collaboration: Work closely with all team members across the company. Be proactive in helping others as needed and contribute to team efforts to create a positive work atmosphere.

Skills & Qualifications:

Must-Have Skills:

• Industry experience: Experience in the creative industry in film or media production
• Pro-activity and Organization: Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
• Conscientious and Reliable: Attention to detail and a solid work ethic with the ability to follow through on tasks.
• Desire to Learn: A strong interest in the media production and advertising industry, with a genuine desire to grow and learn.
• Integrity: High standards of integrity and professionalism in all aspects of the role.

Preferred Skills:

• Executive assistance experience is ideal but not mandatory.
• Industry experience in media production, advertising, or a related field is a plus, though a passion for the industry is essential.

Company Culture:

Our client has a small, close-knit team where collaboration and communication are key. They value hard work, dedication, and a sense of community. They create a warm and supportive work environment. Everyone works together and helps each other grow, and we're looking for someone who will fit right in and contribute to their collective success.

Why Join?

• Career Growth: This role is a gateway into the media and advertising industry, with opportunities to transition into a production-focused role over time.
• Supportive Team: You'll be part of a dynamic and inclusive team where hard work is recognized, and everyone has the chance to contribute.
• Hands-On Experience: Gain valuable exposure to the behind-the-scenes workings of a media production company and develop a well-rounded skill set.

If you’re ready to bring your energy, organization, and enthusiasm to a fun and growing company, we’d love to hear from you!