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Position Title: Office & Accounting Coordinator
Salary & Benefits: $55,000-60,000
Position Status: Additional Staff Required
Location: Downtown Ottawa (Parking available)
Work Model: ONSITE

Our client is a well-established boutique property management and real estate development firm located near downtown Ottawa. As a family-owned and operated business, they have built their reputation on providing personalized service, professional expertise, and exceptional attention to detail.

Focused on residential & commercial property management, the organization is committed to maximizing the value of its clients’ investments through proactive management, strategic development, and strong tenant relationships. Their services include tenant screening, rent collection, maintenance coordination, and identifying investment opportunities, all delivered with integrity, transparency, and a client-first approach.

With a dedicated team and exciting plans for growth, this is an excellent opportunity to join a close-knit organization where your contributions will have a direct impact on the success of the business.

We are seeking a highly organized and detail-oriented Office & Accounting Coordinator to support both the day-to-day operations of the business and its accounting functions. Working closely with the stakeholders and Controller, you will play a pivotal role in ensuring the office runs smoothly while providing administrative, personal, and accounting support.

In this position, you will become the central point of coordination for the office—balancing financial data entry, administrative responsibilities, and executive support in a dynamic and collaborative environment.

Responsibilities:

Accounting Support

• Accurately process and enter Accounts Payable and Accounts Receivable transactions.
• Maintain organized and accurate financial records and ensure data accuracy within the accounting system.
• Assist with invoice filing, payment processing, and account administration.
• Support the Controller with accounting-related clerical and administrative tasks.

Administrative Duties

• Provide general office administration, including answering phones, managing correspondence, and maintaining office supplies.
• Coordinate calendars, appointments, and scheduling for key stakeholders.
• Assist with travel arrangements and personal administrative support as required.
• Support office organization, process improvements, and special projects.
• Perform additional administrative duties to ensure the smooth operation of the business.

The ideal candidate is a proactive, dependable, and highly organized professional who thrives in a small-business environment and enjoys supporting a variety of operational and financial functions. You bring post-secondary education in Office Administration, Accounting, Business Administration, or a related field, along with a minimum of two years of experience providing both administrative and accounting support. Comfortable wearing multiple hats, you are someone who naturally steps in where needed and takes ownership of your responsibilities.

You possess strong organizational, time-management, and communication skills, allowing you to effectively manage competing priorities while maintaining a high degree of accuracy and professionalism. Detail-oriented by nature, you take pride in producing quality work and ensuring that financial records, administrative processes, and day-to-day office operations run smoothly. You are proficient with Microsoft Office and computerized accounting systems, adaptable to new technologies, and capable of anticipating the needs of stakeholders before they arise. Most importantly, you are a collaborative team player who values confidentiality, takes initiative, and is committed to contributing to the long-term success of a close-knit and growing organization.

What will make you stand out

• Experience supporting both accounting operations and office administration.
• Proven success working within a small business or entrepreneurial environment.
• Strong computer skills and comfort learning new systems and technology.
• Exceptional attention to detail with a high level of accountability and pride in your work.
• Ability to manage competing priorities while maintaining professionalism and confidentiality.
• A proactive, team-oriented approach with a willingness to take initiative.

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AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.