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Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest growing companies and we represent BC's TOP Employers!

About our Client

Our client is a well-established non-profit healthcare organization in White Rock, BC, focused on delivering high-quality healthcare services to the local community. They maintain a collaborative and professional environment and are seeking a motivated Administrative Assistant / Office Coordinator for a temporary assignment. The role will support operations for approximately 3–4 months, working full days (7.5 hours) on Tuesdays and Thursdays.

Pay Rate: $30 per hour

Responsibilities

• Support day-to-day office and operational activities.
• Assist with inventory management of office equipment, IT assets, and supplies.
• Help organize storage areas and implement clear labeling and tracking systems.
• Prepare meeting materials and support meeting logistics.
• Draft routine internal communications and follow-ups.
• Track action items, deadlines, and responses across projects.
• Maintain organized digital filing systems and shared drives.
• Coordinate with office, facilities, and IT vendors as needed.
• Support onboarding and offboarding logistics.
• Assist with people operations and internal initiatives.
• Provide general administrative and operational support to the Operations Manager.
• Support special projects that improve efficiency and organization

Qualifications

• Previous experience in administrative or office coordination roles preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office Suite and basic IT systems.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Attention to detail and problem-solving abilities.

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

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