Recruiting in Motion is a successful and dynamic professional employment agency that has become an integral part of Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. Proudly BC-owned and operated, we ensure that all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies and we represent BC's TOP Employers!
About Our Client
Our Client is a prominent law firm committed to delivering comprehensive business, litigation, and dispute resolution services to clients across Canada and internationally. We take pride in offering the resources of a large firm while preserving the personalized relationships and collaborative culture of a smaller practice.
They are currently seeking an ICBC Insurance Defence Legal Administrative Assistant with solid work experience and educational background to join our litigation practice. This role will be supporting a Partner and Paralegal
Salary ranging from $55,000 to $70,000. We also offer a variety of benefits
including:
- Health and Dental plan, an Employee Assistance Program (EAP) and a matching RRSP Program after one year of employment with the firm.
- Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
- Lifestyle Benefit: fitness reimbursement for memberships and gym equipment
Responsibilities
- Draft and transcribe legal documents and general correspondence with accuracy and attention to detail.
- Coordinate and schedule mediations, discoveries, trials, and client meetings.
- Manage files, including organizing documents, updating binders, and ensuring proper filing.
- Maintain an active bring-forward system to track deadlines and ensure timely task completion.
- Handle the organization and maintenance of both open and closed files as required.
- Prepare and follow up on monthly billing statements.
- Perform other duties and responsibilities as assigned to support the team.
Qualifications
- Completion of an accredited Legal Administrative Assistant program or equivalent relevant experience.
- A minimum of 4+ years of experience as a Litigation Legal Administrative Assistant (LAA). Prior experience with ICBC files is an asset.
- Proficiency in Microsoft Word and Outlook; familiarity with Elite 3E is an advantage.
- Exceptional attention to detail and strong organizational skills.
- Proven ability to prioritize tasks, multitask effectively, and meet deadlines in a high-volume practice.
- Excellent communication skills, both verbal and written.
- Thorough understanding of litigation legal procedures.
- Commitment to maintaining confidentiality with sensitive client information.
How to Apply
All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.
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