Position Title: Insurance Administrator (Part-Time Contract)

Contract Duration: 6 Months

Location: Ottawa, ON

Work Model: Onsite

Additional Notes:

We are seeking a detail-oriented and proactive Part-Time Insurance Administrator to join our client's specialized financial advisory firm based in Ottawa, Ontario. This position plays a critical role in supporting our advisors by managing insurance files, preparing financial reports, and coordinating client services. The ideal candidate will possess a solid background in financial planning and insurance, coupled with exceptional organizational and interpersonal skills.

Key Responsibilities:

Reporting & Documentation:

• Organize and manage documents for personal and corporate accounts.
• Prepare detailed financial reports, including net worth statements, capital needs analyses, and estate summaries.
• Review wills, powers of attorney, and trust documents, summarizing key clauses and implications.
• Use financial planning software to create projections and analyses for estate and retirement planning.

Investments:

• Coordinate with portfolio managers to ensure Know Your Client (KYC) compliance and maintain accurate client information.
• Assist with opening, maintaining, and managing investment accounts, including contributions, withdrawals, and transfers.
• Monitor and document RESP withdrawals to ensure compliance with regulations.
• Stay updated on new investment products and promotional rates from carriers.

Client Experience:

• Serve as the first point of contact for client inquiries and requests.
• Process and manage updates to insurance contracts, including changes to ownership, beneficiaries, and loans.
• Prepare annual review materials such as estate summaries and net worth statements.

Insurance Administration:

• Manage the full insurance application process, from submission to policy delivery.
• Research and compare insurance policies across carriers, creating tailored proposals using tools like Life Design Analysis.
• Handle claims processes for life and living benefits policies.
• Coordinate cash surrender value requests for corporately owned life insurance policies.

Administrative Support:

• Maintain organized electronic and paper files.
• Prepare meeting materials and coordinate with IT partners for technical support.
• Liaise with lawyers and accountants to procure required documents, such as wills, financial statements, and tax returns.

Special Projects:

• Participate in unique initiatives and complete ad hoc tasks as assigned.

The ideal candidate is an exceptional communicator who listens, speaks, and writes effectively while treating clients and colleagues with professionalism and empathy. You are detail-oriented and highly organized, thriving on accuracy and ensuring everything aligns seamlessly. A proactive problem-solver, you anticipate needs and take initiative to provide outstanding support to clients and the team. Tech-savvy and proficient in Office 365, SharePoint, CRM systems, and financial planning software, you are well-equipped to navigate modern tools. Financial fluency is essential, with a solid understanding of life insurance, investments, and the broader insurance industry. As a team player, you collaborate effectively and contribute positively to the team’s culture. Your curious and resourceful mindset drives you to approach challenges with creativity and diligence, always finding the best solutions. Post secondary education in financial services or accounting is desirable but the LLQP certification is mandatory for this role.

What will make you stand out:

• Experience in insurance administration with another advisory or financial services firm
• LLQP Certified - Mandatory requirement
• Advanced technical skills and proficiency with CRM platforms and aptitude for new technology
• Exceptional client service record and proven ability to build and nurture strong client relationships
• Deep understanding of regulatory compliance in insurance and investments, including KYC and RESP guidelines.
• Expertise in creating detailed financial reports and projections, such as estate planning analyses and retirement income forecasts.

If you are LLQP certified and looking for short-term part-time work, we encourage you to reach out to Michaela at mbranker@recruitinginmotion.ca

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At Recruiting in Motion, we may leverage AI-powered tools in our recruitment process. AI will never reach out to our candidates directly. For personalized assistance or more details on our recruitment process, please contact our hiring team.