Our client, a top employment law firm in downtown Toronto, is adding a Legal Executive Assistant to their team!

This is a permanent, full-time opportunity, that offers a hybrid work model.

Responsibilities:

• Organize and maintain files, records, and documents
• Provide administrative support to executives, including scheduling meetings, managing calendars, and arranging travel
• Draft memos, emails, and other correspondence as required
• Perform data entry tasks to keep databases current
• Use tools such as Lexis-Nexis and iManage to retrieve and manage information
• Proofread and edit documents to ensure accuracy and clarity
• Conduct interviews with prospective candidates to evaluate qualifications and fit for the team
• Triage phone calls and direct inquiries to the appropriate parties

Skills:

• Strong organizational abilities with effective task prioritization
• Competent in clerical tasks such as filing, data entry, and document management
• Familiarity with software like PC Law and Calendly
• Knowledge of uploading online case files to the court system via case lines
• Excellent administrative capabilities, including scheduling, calendar management, court date arrangements, and travel coordination
• Attention to detail with strong proofreading skills and follow-up abilities
• Strong written communication skills for drafting memos, emails, and other correspondence
• Professional phone etiquette for managing incoming calls

Requirements:

• 5+ years of experience as a legal assistant or executive assistant in a Legal Setting
• Must have experience in Litigation
• Proficient in computer applications ex. Microsoft Outlook, Word, Excel, and PowerPoint
• Strong communication skills, written and oral - a written assessment will be conducted
• A keen eye for detail
• Preference for licensed paralegals