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Executive Director

Toronto, ON

Posted: 10/29/2024 Employment Type: Full-Time Specialization: Operations Job Number: 32109

Job Description

Strategy and Culture:

  • Execute the organization’s strategic direction, as set by the Board
  • Model and support an organizational culture which emphasized the Firm’s values, promotes ethical practices and encourages community engagement and social responsibility
  • Responsible for leading the Firm’s in a manner that supports and guides the organization’s mission as defined by the Board
  • Ensure all campaigns and programming align with strategic plan
  • Work with board, staff and volunteers to oversee the Firm’s program
  • Regularly report to the board on key performance metrics
  • Actively participate on the Firm’s committees populated by members of the Board and community volunteers
  • Work with staff, volunteers and board directors to ensure work and projects are aligned, non-duplicative, and beneficial to one another’s work

Fund Development and Communications:

  • Responsible for the Firm’s annual fundraising goal, building strategic partnerships and developing other resources to support the Firm’s mission
  • Develop a strong multi-year fundraising strategy to scale donor revenue
  • Develop and execute a comprehensive stewardship plan
  • Meet and build relationships with potential program partners, business members and donors
  • Serve as a spokesperson to external partners and the general public
  • Responsible for writing, reviewing and distributing the firm’s grant applications
  • Oversee and support staff in writing and distributing annual report, newsletters, and press releases
  • Oversee social media and website management regarding content, presentation, accuracy and timeliness
  • Manage/oversee the Firm’s fundraising events
  • Strengthen and refine all aspects of communications from web presence to external relations with the goal of creating a stronger brand

Operations and Financial Management:

  • Financial and resource management; including but not limited to:
  • Ensure fiscal management of the firm, including drafting and presenting annual operating budget to the finance committee of the board and the board of directors, approval of expenses and payroll.
  • Ensuring the monthly financial reports are prepared and distributed; ensuring that banking is accurate and timely; ensuring routine invoicing is accurate and timely.
  • Pitching and securing sponsorships for annual program activities
  • Ensures invoices regarding fundraising/fund development are sent, donations are received, and charitable tax receipts are issued
  • Ensure the portfolio adheres to the annual, board-approved, budget
  • Organizational leadership; including but not limited to:
  • Develop and implement an annual organizational workplan
  • Development and/or oversight of all required policies and procedures
  • Oversee the effective management, security, storage and reporting of organizational data. Develop and maintain a risk management register, including ensuring that policies and procedures for risk identification, risk mitigation, and risk reporting are in-place.
  • Escalate risk issues to the board appropriately and as required; provide too the board an annual risk management summary
  • Demonstrate clarity in communication and consistent leadership behaviors that lead and inspire the team

Operations and Financial Management:

  • Financial and resource management; including but not limited to:
  • Ensure fiscal management of the firm, including drafting and presenting annual operating budget to the finance committee of the board and the board of directors, approval of expenses and payroll.
  • Ensuring the monthly financial reports are prepared and distributed; ensuring that banking is accurate and timely; ensuring routine invoicing is accurate and timely.
  • Pitching and securing sponsorships for annual program activities
  • Ensures invoices regarding fundraising/fund development are sent, donations are received, and charitable tax receipts are issued
  • Ensure the portfolio adheres to the annual, board-approved, budget
  • Organizational leadership; including but not limited to:
  • Develop and implement an annual organizational workplan
  • Development and/or oversight of all required policies and procedures
  • Oversee the effective management, security, storage and reporting of organizational data. Develop and maintain a risk management register, including ensuring that policies and procedures for risk identification, risk mitigation, and risk reporting are in place.
  • Escalate risk issues to the board appropriately and as required; provide too the board an annual risk management summary
  • Demonstrate clarity in communication and consistent leadership behaviors that lead and inspire the team
  • Oversee day-to-day operations; including but not limited to: Ensure ongoing local programmatic excellence and rigorous program evaluation Approve all materials and products produced by the Firm
  • Responsible for signing all approved contracts/agreements on behalf of the organization
  • Manages and responds to general inquires, complaints and concerns from stakeholders, including mentees, mentors, sponsors, donors, funders, staff, students, volunteers and board directors
  • Utilize a range of software packages

Human Resources:

  • Oversees all human resources-related activities required for staff’s employment with the Firm, including recruitment, screening and selection, onboarding and orientation, professional development, performance management, and succession planning
  • Supervise staff and contractors. Responsible for ensuring adherence to the employee handbook
  • Ability to manage all human resource issues. Enabling competencies

The Executive Director will demonstrate:

  • Strong people management skills and team management skills – this includes ensuring that those who are led work together and are provided with motivational support. Relationship and network building – this includes building and maintaining effective and constructive working relationships, partnerships or networks of contacts with people who are, or might someday be, instrumental in achieving work-related goals
  • Excellent analytical and problem-solving skills as well as the confidence to make thoughtful recommendations to the board and ability to make decisions for the team.
  • Careful observation and thoroughness ensuring all aspects of the Firm’s programming and communications is excellent
  • Strong interpersonal relations – this includes interacting with others in ways that advance the work of the organization by developing trust, respect and mutual understanding. It involves awareness that a relationship based on trust is the foundation for success in delivering results
  • Strong spoken and written communication skills; strong interpersonal skills and leadership skills
  • Ability to work effectively in collaboration with diverse groups of people
  • Passion, idealism, integrity, mission-driven and self-directed behavior
  • Communication and engagement skill that resonates with diverse professionals
  • Strong work ethic, self-directed, motivated board members, staff, clients, volunteers; implement measures to eliminate and/or control risks
  • Identify and evaluate the risks to the organization’s property, finances, and reputation, implement measures to eliminate and/or control risks
  • Make recommendations to the Board as needed
  • Coordinate all professional services rendered through the Corporation
  • Ensure that all client records are kept up to date and confidential
  • Monitor the implementation of TEA or Fern and oversee staff training
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