Location: Downtown Toronto
Type: Full-Time
Reports To: CEO
This is a full-time, onsite role based in Toronto, requiring a 5-day work week within core downtown Toronto

We are seeking a skilled Executive Assistant to provide high-level administrative support to the CEO of one of our top clients in a small mining company. This role primarily supports the CEO, with occasional support to other executives on a case-by-case basis. The ideal candidate will thrive in an entrepreneurial environment and possess exceptional organizational, communication, and problem-solving skills.

Role Objective:
Support both internal and external parties with professionalism, ensuring all tasks reflect positively on the organization.

Key Responsibilities:

• Manage sensitive matters with discretion and confidentiality.

• Organize and optimize complex schedules, resolving conflicts as needed.

• Prioritize and manage emails, contacts, and travel arrangements.

• Prepare executive correspondence and board meeting materials.
  
  Experience:

  • C-Suite Experience: Must have at least 4+ years of experience supporting C-Suite executives.

  • Strong Business Sense: Ability to assess priorities quickly and make sound judgment calls to drive business success.

  • Excellent Communication & Time Management: Proven ability to meet deadlines and interact confidently with all organizational levels.

  • Commitment to Excellence: Consistently delivers high-quality work, exceeding expectations.

  • Confidentiality & Sensitivity: Demonstrated ability to handle sensitive information with discretion.

  • Collaborative Team Player: Team-oriented with a focus on fostering success and collaboration.

  • Service-Oriented: Dedicated to meeting the expectations of senior leadership, including the CEO.

  • Flexibility & Responsiveness: Available outside of regular hours when needed.

• Respond to communications outside of normal business hours.

• Assist with ad hoc projects, event planning, and personal tasks for executives.