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Administrative

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Executive Assistant

Toronto, ON

Posted: 02/15/2024 Employment Type: Full-Time Specialization: Administrative Job Number: 30242

Job Description

Our client is looking for an experienced Executive Assistant to join their well-established business in the finance industry.

The office is located in downtown Toronto, in the heart of the Financial District.
Please note, that this role will require 5 days a week in the office (Monday-Friday).


Responsibilities:
  • Direct support to two C-Level Executives and as needed, to other senior leaders
  • Managing email correspondence, complex calendaring, travel coordination, and monthly expense reports
  • Liaise between internal, cross-functional teams, as well as occasionally with external partners
  • Manage documents & presentation materials for internal & external meetings
  • Coordinate distribution and logistical arrangements for corporate communications
  • Manage Executive-level meeting agendas and distribute minutes and materials accordingly
  • Assist in financial reporting, budget tracking, and expense management in compliance with company policies
  • Event coordination for both on and off-site team events
  • Proactively develop and provide recommendations to streamline office operations to increase efficiencies for the Executive Team
  • Handle confidential records and sensitive information with the utmost discretion and professionalism
  • Support team with general office duties, inclusive of occasional backup Reception coverage
  • Occasional Executive support outside of working hours (based on the needs of the business)


Qualifications/Experience:

  • 2-3 years of experience as an Administrative Assistant
  • Strong organizational skills and incredibly high attention to detail
  • Proficient in Microsoft Office and Docusign
  • Proactive and clear communicator with demonstrated ability to work with diverse groups of people
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