Submit Your Resume and Grow Your Career

We're here to help set your job search in motion.

Posted: 02/15/2024 Employment Type: Full-Time Specialization: Administrative Job Number: 30242

Job Description

Our client is looking for an experienced Executive Assistant to join their well-established business in the finance industry.

The office is located in downtown Toronto, in the heart of the Financial District.
Please note, that this role will require 5 days a week in the office (Monday-Friday).

Responsibilities:

Direct support to two C-Level Executives and as needed, to other senior leaders
Managing email correspondence, complex calendaring, travel coordination, and monthly expense reports
Liaise between internal, cross-functional teams, as well as occasionally with external partners
Manage documents & presentation materials for internal & external meetings
Coordinate distribution and logistical arrangements for corporate communications
Manage Executive-level meeting agendas and distribute minutes and materials accordingly
Assist in financial reporting, budget tracking, and expense management in compliance with company policies
Event coordination for both on and off-site team events
Proactively develop and provide recommendations to streamline office operations to increase efficiencies for the Executive Team
Handle confidential records and sensitive information with the utmost discretion and professionalism
Support team with general office duties, inclusive of occasional backup Reception coverage
Occasional Executive support outside of working hours (based on the needs of the business)

Qualifications/Experience:

2-3 years of experience as an Administrative Assistant
Strong organizational skills and incredibly high attention to detail
Proficient in Microsoft Office and Docusign
Proactive and clear communicator with demonstrated ability to work with diverse groups of people

Apply Now:

Apply Later

Share This Job:

Apply Online

Share This Job:

Related Jobs:

About Toronto, ON

Ready to take the next step in your career? Explore exciting job opportunities in the thriving area surrounding Toronto, Ontario. Known for its diverse cultural landscape, vibrant arts scene, and bustling professional opportunities, Toronto is a city brimming with charm and endless growth potential. From the iconic CN Tower and world-renowned art galleries like the AGO to the lively theater scene and beloved sports teams like the Raptors and Maple Leafs, Toronto offers a rich tapestry of experiences for job seekers. Consider launching your career in this dynamic region and unlock a world of possibilities. Browse our job listings now and begin your journey towards success in Toronto and its surrounding areas.