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Executive Assistant

Mississauga, ON

Posted: 01/20/2025 Employment Type: Permanent Specialization: Administrative Job Number: 35865

Job Description

Executive Assistant

Location: Mississauga, ON

Our client, a dynamic and fast-paced organization, is seeking an Executive Assistant to support several C-Suite professionals. This position is based in Mississauga and offers a fantastic opportunity for a highly organized and detail-oriented professional to work closely with top executives and contribute to their success.

About the Role

As the Executive Assistant, you will play a key role in supporting the executive team. This position involves managing schedules, communications, and administrative tasks to ensure smooth day-to-day operations. If you thrive in a professional, fast-paced environment and enjoy taking initiative, this role is for you.

Key Responsibilities

  • Manage communication, including emails, phone calls, reports, and internal correspondence.
  • Maintain and update executive calendars, schedule appointments, and provide daily briefings.
  • Organize meetings, prepare agendas, and coordinate events.
  • Handle travel and accommodation arrangements.
  • Prepare and track expense reports.
  • Conduct research and create detailed reports and presentations.
  • Act as a liaison for internal and external contacts, including clients and vendors.
  • Maintain and organize physical and electronic files.
  • Support planning and coordination of company events.
  • Handle sensitive information with discretion and confidentiality.
  • Proactively identify areas where support is needed and take the initiative.

What We’re Looking For

Our client is seeking candidates who bring professionalism, attention to detail, and the ability to thrive in a fast-paced environment.

Skills & Competencies

  • Detail-Oriented: Ability to ensure all tasks are completed with accuracy and precision.
  • Time Management: Strong prioritization skills to meet deadlines efficiently.
  • Communication: Excellent verbal and written communication skills.
  • Customer Focus: Commitment to delivering exceptional service to internal and external stakeholders.
  • Teamwork: Collaborative mindset and ability to work effectively with others.
  • Proactive Problem-Solver: Takes initiative to address challenges and opportunities.

Qualifications & Experience

  • Diploma in Business Administration (certifications in PA or Project Management are assets).
  • A minimum of 2 years’ experience in a similar Executive Assistant role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience in 3PL or knowledge of office applications and gadgets is a plus.
  • Strong organizational and research skills, with the ability to create high-quality reports and presentations.
  • Demonstrated ability to handle confidential information with discretion.

Why You Should Apply

This is a unique opportunity to work closely with executive leadership in a thriving organization. The role offers:

  • A chance to make a meaningful impact by supporting decision-makers.
  • Exposure to high-level operations and professional development opportunities.
  • A supportive, collaborative work environment.

Interested in this exciting opportunity? Apply today to join our client’s team!

Job Requirements

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About Mississauga, ON

Discover your next career opportunity in the vibrant area around Mississauga, Ontario! With its proximity to Toronto and the picturesque shores of Lake Ontario, this region offers a perfect balance of urban excitement and natural beauty. From the iconic CN Tower to the multicultural culinary scene at Celebration Square, there is something for everyone here. Explore job openings in industries spanning from finance to tech, and consider joining the thriving workforce of this dynamic area. Embrace the charm of Mississauga with its renowned art galleries like the Art Gallery of Mississauga, catch a show at the Living Arts Centre, or enjoy a game at the Paramount Fine Foods Centre. Start your journey towards a fulfilling career in Mississauga today!