• Work closely with the Director prioritizing and managing his calendar and emails
• Coordinate and organize meetings for the Director including organization of meeting materials ie) reports and proposal bids
• Organize events including itinerary for monthly staff meetings
• Prepare documents such as correspondence, reports, presentations, agendas, etc.
• Coordinate business travel reservations for the Director
• Maintain all professional membership accounts
• Support the integrity of the hard and digital filing systems of the company
• Assist with the coordination of administrative projects such as project-specific filing demands
• General administrative tasks as requested if requested by the office manager in time of need. (telephone, scan, email, fax, research, etc.)

Qualifications:

• 3- 4 years experience in office management performing Executive Assistant duties with a post-secondary education in environmental sciences
• Experience overseeing general office operations and file management
• Superior oral and written communication and proofreading skills
• Developed critical thinking and problem-solving skills with a proactive nature
• Demonstrated ability to work independently with little supervision with ability to be a team player
• Well organized, quick learner, and proactive professional with a positive attitude and ability to prioritize tasks, workload, and time
• Advanced keyboarding skills and exceptional knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Ability to exercise discretion and handle sensitive information in a discreet and professional manner