Our Client is a unique Toronto based company where the hospitality and legal industry intersect. With the high stress of legal proceedings, our client goes the extra mile to arrange facilities and holistic services to help take the edge off the experience. Working with legal staff, our client successfully delivers a unique experience to the mediation and arbitration processes. Whether you need a virtual, on site or hybrid facility to assist with your meetings, Arbitration place can offer you the space, privacy and professional experts in case management, mediation, court reporting, transcription, reporting or administration is at your fingertips. Security, confidentiality, and privacy are their #1 priorities to ensure their clients get the Cadillac experience. Whether your needs are technology, real estate, or staff related, our client can provide the expertise to help you get through some challenging times and allows you to focus on what matters most. With an eye towards constant improvement to client experience, this organization has a pulse on their client’s needs but always looking to evolve their services. Our client is the ideal set up for an arbitrator looking for a temporary home, or virtual support. The Senior Accounting Manager is currently looking for a Billings Specialist who is accustomed to working with a high volume of invoices per month.

As a Billings Specialist, you will manage the receivables, collections, and invoicing processes within a fast-paced professional services company. Handling a high volume of transactions (300+ invoices per month), this role requires accuracy, attention to detail, and the ability to manage responsibilities under time-sensitive conditions. Additionally, you may support accounts payable during peak periods or for coverage purposes.

Key Responsibilities:

Billings Responsibilities:

• Prepare and issue monthly statements, maintaining and updating customer records.
• Set up and manage client accounts, ensuring accurate entry of billing information.
• Process and administer invoices, including matching, batching, and coding.
• Review billing and invoicing details on a weekly / monthly basis to ensure accuracy.
• Ensure client accounts are properly tracked within the financial system.
• Prepare weekly reports on billing activities.
• Organize and maintain all billing documentation and files.

Collections Responsibilities:

• Communicate with clients on current invoice status, including follow-ups on outstanding balances.
• Reconcile any billing discrepancies and promptly resolve issues.
• Process adjustments in accounts receivable to ensure accurate crediting of client payments.
• Regularly review accounts receivable status to ensure timely collections.
• Address and resolve any client inquiries related to collections.
• Support accounts payable processing during high volume periods or to cover accounting staff as needed.

The ideal candidate will have at least 3 years of experience in accounts receivable and billing, preferably within a high-volume environment. Strong communication skills are essential, as you’ll interact directly with clients to discuss payment schedules and follow up on outstanding accounts. Technical proficiency in QuickBooks Desktop and Excel is required, along with a solid understanding of general ledger functions. Exceptional attention to detail and accuracy are critical for maintaining precise records, while the ability to thrive in a fast-paced, dynamic environment will help you succeed in this role.

What will make you stand out

• 3+ years of collections & billings experience within a professional services environment
• Exceptional communication skills and client relationship management
• Desire to work on site in downtown Toronto, and be part of the corporate culture
• Past experience working with complex billings and long term relationships for collections