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Administrator/Executive Assistant

Toronto, ON

Posted: 04/23/2024 Employment Type: Full-Time Specialization: Administrative Job Number: 30700

Job Description

Our client in the Finance Industry is in search of an experienced Administrator/Executive Assistant to support several members of their Senior Leadership Team.

Please note, this role is based in downtown Toronto and will require 5 days on-site.


  • Providing direct support to 2 Managing Partners & 2 Principals
  • Manage calendar appointments and track Partners' complex travel arrangements
  • Assist with email correspondence and communications
  • Organize and maintain a CRM contact database
  • Draft communications, prepare PowerPoint presentations, reports, and other corporate materials as needed
  • Facilitate the tracking and processing of invoices, accounts payable, and expense reports
  • Stakeholder management for both internal and external partners
  • Support with managing relevant internal projects and documentation, as required
  • Work in collaboration with the Office Manager with regard to ad hoc administrative duties


  • Minimum of 3 years of experience as an Administrative Professional, preferably in the Finance Industry and directly supporting Senior Leaders
  • Ability and comfort working in dynamic, Corporate environments
  • Proactive, solutions-focused thinker with an incredibly high attention to detail
  • Willingness to work 5 days on-site in downtown Toronto
  • University degree or a college diploma
  • Exceptional communication abilities, both verbal and written
  • Intermediate to advanced computer skills with Microsoft Office (Word, Excel, Outlook, PowerPoint).
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