About Our Client:
Our client, located in Toronto, is seeking a Property Administrator for a permanent opportunity to support daily operations and tenant services.
Responsibilities:
- Serve as the first point of contact: reception, answering calls, and responding to emails from tenants, contractors, and other stakeholders.
- Open, date, and distribute incoming mail.
- Field tenant questions, concerns, and complaints, directing them to the appropriate staff member for resolution.
- Download, review, and manage invoices from vendors such as Bell Canada.
- Maintain accurate filing systems, including tenant and contractor files, paid invoices, and other critical records.
- Enter and update tenant contact information in Yardi.
- Prepare purchase orders as directed by management.
- Obtain and verify insurance, WSIB coverage from contractors working on company properties.
- Update vacancy information on the company website and distribute monthly vacancy reports to real estate agents.
- Manage the building key fob entry system and schedule property tours for prospective tenants and agents.
- Book reservations for property amenities, including freight elevators and rooftop patios.
- Collect employee timesheets and forward them to the Accounting Manager.
- Assist the Owner with company-related administrative tasks as needed.
Qualifications:
- 3–5 years of experience in a similar administrative role.
- Experience working in the property management industry is a MUST.
- Experience with Yardi Voyager is an asset, but not required.
- Strong MS Office skills, including Adobe.
- Excellent written and verbal communication skills.
AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.
