About Our Client:
Our client, located in Toronto, is seeking a Property Administrator for a permanent opportunity to support daily operations and tenant services.
Responsibilities:
- Serve as the first point of contact: reception, answering calls, and responding to emails from tenants, contractors, and other stakeholders.
- Open, date, and distribute incoming mail.
- Field tenant questions, concerns, and complaints, directing them to the appropriate staff member for resolution.
- Download, review, and manage invoices from vendors such as Bell Canada.
- Maintain accurate filing systems, including tenant and contractor files, paid invoices, and other critical records.
- Enter and update tenant contact information in Yardi.
- Prepare purchase orders as directed by management.
- Obtain and verify insurance, WSIB coverage from contractors working on company properties.
- Update vacancy information on the company website and distribute monthly vacancy reports to real estate agents.
- Manage the building key fob entry system and schedule property tours for prospective tenants and agents.
- Book reservations for property amenities, including freight elevators and rooftop patios.
- Collect employee timesheets and forward them to the Accounting Manager.
- Assist the Owner with company-related administrative tasks as needed.
Qualifications:
- 3–5 years of experience in a similar administrative role.
- Experience working in the property management industry is a MUST.
- Experience with Yardi Voyager is an asset, but not required.
- Strong MS Office skills, including Adobe.
- Excellent written and verbal communication skills.
