Our reputable client in the financial services sector is seeking a highly capable administrative professional to join its expanding private markets investment platform. This role will provide dedicated support to the Private Equity and Private Credit teams based in Toronto, while also collaborating closely with colleagues across broader administrative support group.

This is a 1 month contract opportunity - 100% onsite downtown Toronto.

Key Responsibilities

• Coordinate and manage complex calendars for internal and external meetings, including developing strong working relationships with executive assistants supporting senior leaders at our strategic partner

• Anticipate, assess, and resolve scheduling conflicts, meeting changes, and travel-related challenges in a fast-paced environment

• Oversee all aspects of team travel arrangements, including domestic and international airfare, accommodations, and logistics

• Assist in the preparation of marketing materials and internal and external presentation decks

• Support event planning activities and provide on-site assistance as required

• Process expense reports, book meeting rooms, and organize meeting materials and notes

• Handle correspondence and sensitive information with a high degree of discretion, escalating matters when necessary

• Provide backup coverage and additional support to other members of the administrative team as needed

Qualifications and Experience

• Minimum of five years’ experience in a senior administrative or executive assistant role

• Prior experience supporting senior executives or investment teams within a financial or investment-focused environment

• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines

• Proven ability to work both independently and collaboratively while maintaining exceptional attention to detail

• Proactive and solutions-oriented, with the initiative to research and resolve issues efficiently

• Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels

• Demonstrated ability to manage confidential and sensitive information with professionalism

• Adaptable and forward-thinking, with the flexibility to adjust to changing priorities

• Highly proficient in Microsoft Office applications, including Word, PowerPoint, Excel, and email/calendar tools

• Professional demeanor, strong work ethic, and commitment to excellence