Our reputable client in the real estate investment space is seeking an Assistant Property Manager to join our dynamic Property Management Team in Ottawa. This role offers the opportunity to work within a collaborative environment while receiving mentorship and hands-on experience to build a rewarding career in commercial property management.

This role is 100% onsite based out of their Ottawa office.

Key Responsibilities

• Assist in the preparation and coordination of operating and capital budgets.

• Support the compilation of monthly and quarterly reports for ownership, including variance analyses, executive summaries, and accounts receivable updates.

• Supervise and provide direction to Property Administrator(s).

• Work closely with the property administration and accounting teams to ensure accurate lease and accounting entries.

• Oversee accounts receivable and follow up with tenants to ensure timely payments.

• Review and verify supplier and contractor invoices for accuracy.

• Act as a primary contact for tenants regarding accounts, billing, and lease interpretation; assist in enforcing lease obligations.

• Provide support in the administration of service contracts, preparation of tenders, and execution of contracts.

• Participate in property inspections and coordinate leasehold improvements, capital projects, and tenant move-ins/move-outs.

• Prepare and review rental notices and year-end reconciliations to ensure accuracy and compliance with lease terms.

• Produce work orders in accordance with approved budgets.

• Maintain and update tenant manuals, property rules, and communication materials.

• Coordinate tenant engagement programs such as sustainability initiatives, wellness events, and emergency preparedness activities.

• Organize tenant appreciation events and other community-building initiatives.

• Provide support and occasional coverage for Property Administrator(s).

• Respond to property emergencies as part of a rotational on-call schedule.

• Perform other duties as assigned.

• Occasional travel may be required to visit other properties.

Qualifications

• Minimum 3 years of progressive experience in property management, preferably in commercial real estate with a third-party management firm.

• Bachelor’s degree preferred.

• Strong customer service orientation and attention to detail.

• Proven ability to meet deadlines and manage multiple priorities.

• Working knowledge of accounting principles and financial reporting is an asset.

• Proficiency in Microsoft Excel and familiarity with accounting software; experience with Yardi is an advantage.

• Highly organized, self-motivated, and collaborative.

• Excellent verbal and written communication skills.