Recruiting in Motion is a dynamic, full-service employment agency that has earned a strong reputation within Metro Vancouver’s business community. BC-owned and operated, we connect top talent with exceptional employees across temporary, contract, permanent, and executive placements. Recognized as one of Canada’s fastest-growing companies by Growth 500, we proudly represent BC’s top employers and provide candidates with rewarding career opportunities.
About Our Client
Our client is a professional organization representing educators within a local school district. They are seeking a highly organized and self-sufficient Office Manager who can work independently while also collaborating effectively with a team. The ideal candidate is skilled at multitasking, managing both paper and computer-based office systems, and handling a variety of administrative duties with professionalism and discretion.
- Working Hours: Monday–Friday, 8:00 am–4:00 pm (35 paid hours/week for 40 weeks)
- Benefits: Full benefits and pension according to the collective agreement.
- Salary: Starting at $31.22/hour, progressing to $38.00/hour after 4 years.
- Holidays & Vacation: Paid statutory holidays; three weeks’ vacation (6% vacation pay) increasing to four weeks (8% vacation pay) from the 5th year.
- School Holidays: All school breaks off (Winter, March, Summer, except the last week of August).
Responsibilities
The successful candidate will be responsible for:
- Provide administrative support to senior leadership, including scheduling and correspondence.
- Manage front desk operations, including answering calls, greeting visitors, and directing inquiries.
- Perform general clerical duties such as photocopying, mail handling, and email correspondence.
- Assist with light bookkeeping tasks.
- Compose, format, and edit letters, memos, reports, and newsletters.
- Maintain a database of members and manage associated files.
- Organize and maintain a catalogue of resources as required.
- Plan and coordinate meetings, prepare notices, agendas, and packages, including light catering.
- Record and format minutes of meetings for final review.
- Complete occasional out-of-office errands.
- Assist in planning and coordinating special events.
- Support membership applications and prepare introductory packages.
- Maintain and order office supplies and equipment as needed.
- Uphold confidentiality and maintain the highest level of integrity regarding members and organizational information.
Qualifications
- Minimum of 3 years’ experience in an administrative office role.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage a varied workload with attention to detail.
- Proficient in Microsoft Word, Excel, Outlook, Adobe, Canva, WordPress, and Google Forms.
- Familiarity with Mac computers and programs; experience or willingness to learn Quicken for cheque generation.
- Ability to perform a variety of clerical and non-clerical duties under supervision, including office reception, filing, mailouts, meeting preparation, and support services to leadership.
- Strong discretion, diplomacy, and tact.
- Experience with building and editing websites.
- Willingness to become a member of the organization’s union and abide by the terms of the collective agreement.
How to Apply
Applicants must have legal authorization to work in Canada, including a valid Work Permit and Social Insurance Number.
Apply today to secure this exciting opportunity! Visit www.recruitinginmotion.com for a full listing of available positions. There is no fee to job seekers.
Recruiting in Motion is Vancouver’s #1 employment agency and represents BC’s top employers. AI tools may assist with administrative aspects of recruitment, but all applications are reviewed by qualified human recruiters, and hiring decisions are made solely by the client.
