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Recruiting in Motion is a dynamic, full-service employment agency that has earned a strong reputation within Metro Vancouver’s business community. BC-owned and operated, we connect top talent with exceptional employers across temporary, contract, permanent, and executive placements. Recognized as one of Canada’s fastest-growing companies by Growth 500, we proudly represent BC’s top employers and provide candidates with rewarding career opportunities.

About Our Client

Our client is a well-established contracting company based in Chilliwack, operating in a specialized construction and blasting environment. They are known for their strong safety culture, regulatory compliance, and collaborative team approach. With multiple active projects underway, they are currently looking to hire a Project Administrator to join their team on a permanent, full-time basis. This is an excellent opportunity for a detail-oriented professional seeking long-term stability and growth within a dynamic organization.

• Location: Chilliwack, BC
• Schedule: Monday to Friday, 8:30 AM to 5:00 PM
• Work Arrangement: Fully in-office (5 days per week)
• Salary: $55,000 – $62,000

Responsibilities

The successful candidate will be responsible for:

• Coordinate monthly internal meetings with administrative and project teams; document discussions for record-keeping and reference.
• Prepare and submit reports to clients in a timely and professional manner.
• Manage explosives inventory tracking, ordering, and system updates.
• Maintain familiarity with regulatory requirements related to blasting, explosive storage, handling, and transportation.
• Oversee explosives licensing and storage location documentation and compliance.
• Maintain corporate document control, including creating, updating, and organizing templates for company-wide use.
• Manage multiple email accounts and ensure timely forwarding and follow-up of communications.
• Assist with organizing and maintaining project-related documentation, including certifications, onboarding records, scheduling, resource coordination, inventory tracking, and production tracking.
• Stay informed on current company projects and work closely with project administrators to support operations, submittal requirements, and resource tracking.
• Coordinate equipment moves, material deliveries, and resource allocations under management direction.
• Create and track internal and external correspondence.
• Assist in the preparation of Project Quality Management Plans (QMPs), Execution Plans, project schedules, and look-ahead plans.
• Coordinate travel and accommodation arrangements as required.

Qualifications

• Previous experience working in an HR office environment
• Previous experience in a project administration, project coordination, or construction administration role.
• Strong understanding of document control and regulatory compliance processes.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficient in Microsoft Office Suite and comfortable managing multiple communication platforms.
• Ability to work in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills.
• Knowledge or experience in construction, civil works, or blasting environments is considered an asset.

How to Apply

Applicants must have legal authorization to work in Canada, including a valid Work Permit and Social Insurance Number.

Apply today to secure this exciting opportunity! Visit www.recruitinginmotion.com for a full listing of available positions. There is no fee for job seekers.

Recruiting in Motion is Vancouver’s #1 employment agency and represents BC’s top employers. AI tools may assist with administrative aspects of recruitment, but all applications are reviewed by qualified human recruiters, and hiring decisions are made solely by the client.