About the firm:
A comprised of an accomplished and well-respected team of professional geoscientists and environmental experts who are skilled and knowledgeable in the technical disciplines of fluvial geomorphology, earth surface processes, and watershed science. The firm is primarily focused on projects that involve the restoration or management of river and shoreline systems, with integrated and standalone service offering.
Payroll Administration: 50%
- Process bi-weekly payroll accurately and on schedule for salaried and hourly employees
- Maintain employee payroll records, deductions, benefits, RRSP contributions, and vacation accruals
- Review and validate timesheets, expense reimbursements, overtime, and payroll adjustments
- Ensure compliance with applicable provincial employment standards and payroll legislation
- Review payroll remittances and other statutory obligations with payroll service provider
- Administer Records of Employment (ROEs), verify T4 calculations, and support year-end payroll reconciliations with payroll service provider
- Respond to employee inquiries regarding payroll, benefits, deductions, and compensation matters
- Coordinate payroll-related information with Human Resources and Senior Management
- Maintain confidentiality of employee documents and financial information
Accounting: 30%
- Process accounts payable transactions and coordinate payments with internal
- Perform bank, credit card, and general ledger reconciliations
- Maintain accurate financial records
- Support monthly, quarterly, and annual financial reporting requirements
- Prepare journal entries and assist with month-end HST reporting
- Assist with cash flow, monitoring, budgeting, and financial analysis activities
- Develop and maintain working relationships with corporate partners such as senior banking, insurance, and ADP representatives, and external accountants
Financial Reporting & Compliance: 10%
- Support preparation of financial statements and working papers for year-end analysis for external accountants and Senior Management
- Ensure compliance with accounting policies,internal controls, and regulatory requirements
- Commit to the integrity and security of the accounting system
- Identify opportunities to improve payroll and accounting processes and efficiencies
Benefits and Administration: 10%
- Support administration of employee benefit programs and group insurance plans
- Assist with onboarding and offboarding payroll-related activities
- Support Administrative, Human Resources, and Health & Safety reporting requirements as needed
Requirements:
- Degree or diploma in Payroll, Finance, Accounting, Business Administration, Human Resources, or a related field
- Minimum of 5 years of experience in payroll, finance, accounting, or similar field
- Experience working in a professional services, engineering, environmental consulting, or project-based organization is considered an asset
- Obtained or working towards an accounting or payroll designations, or similar
- Proficiency in QuickBooks and ADP
- Familiarity with time and billing software is an asset (e.g., BigTime)
- Strong proficiency with MS Office (Outlook, Word, PowerPoint, etc.), with advanced knowledge of Microsoft Excel
- Analytical and problem-solving skills
- Time management skills, with attention to detail
- Strong and proactive communication skills when dealing with employees and stakeholders
- High level of integrity and confidentiality
- Valid G Class driver’s license and access to reliable vehicle
