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Administrative Assistant - Bilingual

Gloucester, ON

Posted: 02/07/2024 Employment Type: Temporary Specialization: Administrative Job Number: 30170

Job Description


Our Client is a registered non-profit located in Ottawa, dedicated to developing standards, assessment programs, and other methodologies to support health and social service providers worldwide, with their mission to save and improve lives. Well-established in Ottawa, our client marries healthcare, advocacy, and education to the professional community globally. Boasting a highly engaged workforce and a fantastic hybrid environment, our client needs help in their marketing department. They are currently seeking a strong and experienced Bilingual Administrative Assistant, who can help their team in both English & French to help with a 4-6 month contract.

As the Administrative Assistant, who is a self-described “organizational ninja”. We are looking for a strong administrator who can keep their team on task and on time. You will be responsible for providing client support to the business group, assisting with preparing reports, coordinating schedules, and responding to correspondence and emails. Your project coordination skills to ensure that status reports for programs are maintained, and schedules are adhered to will be essential to your success. You will help with expenses for the team and act as the glue to keep operations moving forward. This opportunity will require someone to respond to client inquiries, research respective information, and draft documents to be reviewed. You will be expected to deal with confidential and sensitive information with discretion and urgency. Ad hoc administrative duties may be required.

The Ideal Candidate will be fluent in both English and French and be able to draft correspondence and reports in both languages. Strong oral and written skills are needed. You will bring your exceptional attention to detail, and proven track record of juggling multiple priorities and deadlines to this role. As a critical thinker, you will be able to help solve problems and work through business processes to build efficiencies and leverage your proficiency with Office 365. Your outstanding interpersonal skills will be key as you will be working with internal and external parties and client experience matters. We are seeking someone with 3+ years of administration experience, working with people throughout the organization, combined with a diploma in office administration. You are someone who thrives in a busy environment but can take tasks and run with them. You know how to play with your team but also work autonomously when needed.



What will make you stand out:
  • Strong communicator
  • Project coordination knowledge
  • Social media and digital marketing experience
  • Someone who is a go-getter, very keen to take on new things.



If you are available immediately for a 4-6 month contract with an amazing NGO that needs your help, we want to hear from you. If you are looking to build your experience and are fluent in both English & French, contact us at mbranker@recruitinginmotin.Ca for more information on how you can start with this amazing team.
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