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Accounts Receivable & Billings Coordinator

Ottawa, ON

Posted: 04/17/2026 Employment Type: Full-Time Specialization: Accounting/Finance/Tax Job Number: 35110 Salary / Pay Rate: $26.00 - $28.00 per hour

Job Description

Position Title: Accounts Receivable/Billings Coordinator
Contract Duration: Until January 2027
Rate: $26-$28/hour
Position Status: Existing vacancy
Location: Ottawa, ON
Work Model: Onsite
Additional Notes:
Our client is looking for an Accounts Receivable / Billings Coordinator to cover a contract until January 2027 and keep their accounting engine running smoothly and accurately. The AR / Billings Coordinator plays a key role in supporting the organization’s day-to-day accounting operations by ensuring accurate billing, timely collections, and the integrity of financial records. This position is responsible for managing accounts receivable processes, supporting project-based financial tracking, and assisting with general accounting activities. The ideal candidate is detail-oriented, organized, and proactive, with the ability to manage multiple priorities while maintaining accuracy and delivering strong internal and external customer service.

Key Responsibilities
Accounts Receivable & Billings
  • Generate and issue accurate customer invoices in a timely manner
  • Record and apply incoming payments (EFT, ACH, cheques, credit cards) to customer accounts
  • Reconcile the accounts receivable ledger to ensure all transactions are properly recorded
  • Investigate and resolve billing discrepancies and respond to client inquiries professionally
  • Maintain synchronization between systems, resolving any data discrepancies
  • Maintain accurate and up-to-date customer records, including billing details and contact information
  • Support collections activities and follow up on outstanding accounts as needed

Project Accounting
  • Monitor project budgets and track actual expenditures to ensure financial accuracy
  • Prepare and issue invoices based on contract terms and project milestones
  • Track and analyze project costs to ensure alignment with budgets
  • Reconcile project accounts and investigate variances or discrepancies
  • Collaborate with project managers and engineers to provide financial insights and reporting
  • Identify financial risks or issues and recommend corrective actions

General Accounting & Administrative Support
  • Assist with month-end and year-end close processes
  • Maintain general and subsidiary ledgers with accuracy
  • Reconcile bank statements and other financial records
  • Maintain organized financial documentation in compliance with company policies
  • Utilize accounting systems and tools to manage data and generate reports

The ideal candidate is a detail-oriented and highly organized accounting professional with at least 3 years of billing experience and a strong foundation in accounts receivable and project-based accounting. You are proficient in tools such as QuickBooks Online, BQE, and bring a high level of accuracy, discretion, and accountability to their work. Able to manage multiple priorities in a fast-paced environment, you will demonstrate a strong sense of urgency and consistently meet deadlines. The successful candidate is a clear communicator with strong interpersonal skills, capable of working both independently and collaboratively across teams. Experience in engineering, consulting, or construction environments is highly valued.

What will make you stand out:
  • Experience managing billing across multiple entities or departments, with a strong grasp of complex invoicing structures
  • Demonstrated expertise in project-based accounting, including revenue recognition and milestone billing
  • Bilingual in English and French, with the ability to support a diverse client base would be an asset
  • Proven ability to streamline billing processes or improve system efficiencies within QuickBooks Online or BQE

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AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.
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About Ottawa, ON

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