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Accounts Payable Coordinator

Markham, ON

Posted: 05/10/2024 Employment Type: Full-Time Specialization: Accounting/Finance/Tax Job Number: 30828

Job Description

Role Overview:

Our client, a prominent Ontario land developer and home builder, is in search of a skilled Accounts Payable Coordinator to join their team. In this role, you'll play a vital part in supporting both the Finance/Accounting team and our Construction and Development division within a dynamic, multi-company setting. Reporting directly to the Project Accounting Manager, you'll collaborate closely with Project Accountants to ensure smooth operations.

Responsibilities:
  • Receive, scrutinize, validate, categorize, and input invoices into the Newstar accounts payable system.
  • Ensure alignment of invoices with purchase orders or allocation to sub-contracts, as applicable.
  • Validate completion certificates, approvals, and other requisite documents before authorizing payments.
  • Verify invoice accuracy and calculations by cross-referencing with vendor contracts.
  • Collaborate closely with construction and development divisions (Project Manager and Project Coordinator) to resolve invoice discrepancies, expediting processing and payment.
  • Execute weekly and monthly cheque runs.
  • Address vendor and internal inquiries regarding payment statuses and invoice issues.
  • Reconcile vendor statements monthly, reviewing them with Project Accountants.
  • Aid Project Accountants in quarter-end and year-end closings, including booking accruals when necessary.
  • Maintain an updated list of outstanding invoices awaiting approval/coding, reviewing it monthly with Project Accountants.
  • Input new vendors into Newstar based on the provided information.
  • Prepare monthly, quarterly, or annual HST filings, reviewing them with Project Accountants.
  • Compile T5018 reports, review them with Project Accountants, and ensure annual filing to CRA
  • Generate various ad hoc reports as requested by management.
  • Undertake other related duties as assigned.

Qualifications:
  • Post-secondary education (Accounting Diploma or Degree) or equivalent training.
  • 3-5 years of accounting experience in a residential home-building environment is preferred.
  • Proficiency in Excel and Word; experience with NewStar Enterprise is advantageous.
  • Strong organizational skills with the ability to prioritize tasks to meet deadlines.
  • Detail-oriented with excellent analytical and communication abilities.
  • Capable of collaborating effectively with individuals at all organizational levels.
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About Markham, ON

Discover exciting job opportunities around Markham, Ontario today! Markham is a vibrant city that offers a perfect blend of urban amenities and natural beauty, making it an ideal place to grow your career. Home to the historic Main Street Unionville, bustling shopping centers like Markville Mall, and the innovative Markham Pan Am Centre, this city boasts a unique culture that is both welcoming and diverse. With easy access to Toronto, renowned art galleries like Varley Art Gallery, exceptional dining options ranging from traditional Asian cuisine to trendy cafes, and entertainment venues like the Flato Markham Theatre, Markham is a hub of creativity and opportunity. Join us in exploring the job listings in this charming city and take the next step towards an exciting career in Markham!