Accounts Payable Administrator

About the Role

As an Accounts Payable Administrator, you will play a key role in ensuring accurate and efficient processing of invoices and payments. You'll collaborate with internal teams and vendors to maintain smooth financial operations while identifying opportunities for process improvements. This role is located in Mississauga and offers hybrid work flexibility.

What You’ll Do

• Process supplier invoices, ensuring accurate matching with purchase orders, pricing, quantities, and tax status.
• Verify three-way matching between purchase orders, goods receipts, and invoices.
• Work closely with internal departments to obtain necessary approvals and ensure accurate accounting distribution.
• Ensure all invoices are properly authorized before processing.
• Prepare and process weekly and monthly payments using various payment methods (ACH, Bill Payment, EFT, cheque, online payments, credit card).
• Match invoices to payment runs and submit them for approval.
• Manage electronic payments, prioritizing due dates and discount opportunities.
• Set up and maintain vendor files, including archiving previous years’ records.
• Complete year-end procedures for the Accounts Payable system.
• Collaborate with Accounting and Operations teams to ensure seamless financial processes.
• Reconcile supplier statements, identifying and resolving outstanding invoices.
• Provide backup support for other AP Administrators as needed.
• Complete supplier credit applications and update vendor records with accurate information.
• Assist with Visa account management, ensuring compliance with internal processes via Concur SAP.
• Identify and recommend process improvements for greater efficiency.
• Support accounting functions and ad hoc tasks as needed.
• Ensure compliance with government tax policies and financial regulations.

What You Bring

• Minimum 3 years of Accounts Payable experience.
• College diploma or certificate in Accounting, Business, or a related field (an asset but not required).
• Strong computer proficiency, including Microsoft Office Suite.
• Familiarity with computerized accounting systems.
• Bilingualism in French is an asset but not required.
• Experience with Microsoft Dynamics 365 Finance and Operations, and SAP-Concur is a plus.

What's in it for You?

• Competitive compensation and benefits package including RRSP with company match.
• Opportunity for growth and development within the position & organization.
• Warm & welcoming company culture and work atmosphere.
  
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