Submit Your Resume and Grow Your Career

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies, and we represent BC's TOP Employers!

About Our Client

Our client is a well-established professional services organization located in Vancouver. They are seeking a reliable, mature, and adaptable Administrative Assistant to join their small and collaborative office environment on a temporary basis.

This is an excellent opportunity for someone who enjoys working independently, takes initiative, and is comfortable supporting a professional team with a variety of administrative and document-related responsibilities.

You do not need to have a formal legal administrative background to be considered. The client places greater importance on competence, attitude, reliability, attention to detail, and the ability to learn quickly.

The successful candidate will work closely with experienced team members who will provide training and support.

Position Details

Position: Administrative Assistant
Location: Vancouver, BC
Type: Temporary
Start Date: ASAP
Duration: Until the end of 2026, with potential for extension into the new year
Schedule: Full-time, approximately 40 hours per week; exact hours negotiable
Compensation: $22–$25 per hour, based on experience and background

Responsibilities

• Assist with opening and maintaining files and ensuring documentation is organized and up to date.
• Conduct basic searches and assist with information gathering as required.
• Prepare and submit routine filings and documentation.
• Draft and format letters, correspondence, and other documents.
• Provide administrative support to paralegals and other team members.
• Assist with document preparation, organization, scanning, filing, and data entry.
• Maintain accurate electronic and physical records.
• Follow established procedures while taking initiative to identify and complete tasks independently.
• Communicate professionally with internal team members and external contacts as required.
• Ask questions when clarification is needed and apply instructions accurately.
• Support the team with other administrative duties and special projects as required.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Qualifications

• Previous experience in an administrative, office, professional services, legal, or related environment is preferred.
• Legal Administrative Assistant certification is not required.
• Strong organizational skills and excellent attention to detail.
• Ability to work independently with minimal supervision.
• Flexible and adaptable with a can-do attitude.
• Mature, dependable, trustworthy, and professional.
• Strong written and verbal communication skills.
• Comfortable asking questions, learning new processes, and taking ownership of assigned tasks.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong computer skills and proficiency with Microsoft Office.
• Previous experience with legal files, document preparation, filings, or paralegal support would be an asset.

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

Good jobs go fast. Don't wait, apply today!

Visit our website www.recruitinginmotion.com for a complete listing of all our exciting job opportunities. There is no fee to job seekers.

We are Vancouver's #1 Employment Agency and represent BC's top employers!