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Receptionist

Vancouver, Western Canada

Posted: 10/29/2024 Employment Type: Temp-To-Perm Specialization: Accounting/Finance/Tax Job Number: 32119

Job Description

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent, or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada's fastest-growing companies and we represent BC's TOP Employers!


Our Client

Our client is an independent asset management firm providing investment solutions for individual and institutional clients. Established in 2000, our client now manages nearly $5bn on behalf of Canadian families, pensions, foundations and Indigenous communities and organizations. Their culture is built around business integrity, client
service, and the alignment of corporate and investor interests. They are based in Vancouver and have a satellite office in Calgary. They are looking for a Receptionist to join their team in our Vancouver head office. The position is full-time permanent. You will be the first face that clients and staff see upon entering the office, which requires a polished appearance and professional demeanor.
Salary 50 K plus benefits and RRSP matching

Responsibilities
  • Welcome and assist guests, ensuring clients, suppliers, and other contacts have an exceptional experience.
  • Manage all office communications including email, mail, phone calls, and faxes.
  • Operate the office phone system and switchboard, efficiently screening and directing calls and emails to the appropriate individuals.
  • Support daily operations such as setting up meeting rooms, managing booking schedules, and overseeing calendar coordination.
  • Coordinate lunch reservations and business travel arrangements when needed.
  • Arrange couriers, and handle the collection, sorting, and distribution of mail.
  • Process various bank deposits.
  • Oversee office maintenance and IT service requests, ensuring timely submissions and follow-ups.
  • Handle the opening and closing of the office.
  • Manage the office kitchen, including stocking snacks and unloading the dishwasher.
  • Maintain office equipment and supplies, ensuring everything is operational and restocked as needed.
  • Actively participate in the office safety committee and manage the inventory of First Aid and emergency preparedness kits.
  • Assist in the preparation of presentation materials by printing and binding them.
  • Help maintain and update client database records.
  • Organize and coordinate weekly staff lunches.
  • Perform general office tasks such as photocopying, scanning, and filing.
  • Provide administrative support to team members, including coordinating and assisting with ad-hoc projects and communications as required.

Qualifications:
  • Two years of experience in administrative and client-facing roles, providing efficient and professional support.
  • Post-secondary education with a focus on relevant skills and qualifications.
  • Outstanding customer service abilities, ensuring client satisfaction and fostering positive relationships.
  • Energetic and positive attitude, contributing to a dynamic and engaging work environment.
  • Proven ability to maintain confidentiality and handle sensitive information with discretion.
  • Detail-oriented, proactive, and resourceful, ensuring tasks are completed with accuracy and professionalism.
  • Excellent organizational skills, enabling efficient management of tasks and priorities.
  • Strong written and verbal communication skills to effectively convey information and collaborate with teams.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • Demonstrated ability to prioritize workload and meet deadlines in a fast-paced environment.
  • Skilled in working under pressure and ensuring high-quality performance in demanding situations.

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

Good jobs go fast. Don't wait apply today!

Visit our website www.recruitinginmotion.com for a complete listing of all our exciting job opportunities. There is no fee to job seekers.

We are Vancouver's #1 Employment Agency and represent BC's top employers!
Outstanding customer service abilities, ensuring client satisfaction and fostering positive relationships. Energetic and positive attitude, contributing to a dynamic and engaging work environment. Proven ability to maintain confidentiality and handle sensitive information with discretion. Detail-oriented, proactive, and resourceful, ensuring tasks are completed with accuracy and professionalism. Excellent organizational skills, enabling efficient management of tasks and priorities. Strong written and verbal communication skills to effectively convey information and collaborate with teams. Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).Demonstrated ability to prioritize workload and meet deadlines in a fast-paced environment. Skilled in working under pressure, ensuring high-quality performance in demanding situations.
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