Receptionist/Legal Administrative Assistant (ongoing part time reception coverage)
Location: Toronto, Ontario; Onsite

Our client is adding a casual Receptionist/Administrative Assistant to their team! They are a law firm with a collegial and open-door environment, with a track record of promoting internal growth for their team members. This is an ongoing casual contract opportunity. They would love to build a long term relationship with someone open and available to do casual shifts/coverage.

Key Responsibilities:
- Greet and welcome clients, guests, and visitors in a friendly and professional manner.
- Answer and direct incoming phone calls, taking accurate messages when necessary.
- Maintain the front desk area to ensure it is clean, organized, and welcoming at all times.
- Manage appointment scheduling, including client consultations and meetings with attorneys.
- Coordinate meeting room bookings and ensure all necessary resources (e.g., coffee, documents, AV equipment) are available.
- Ensure the kitchen stays tidy
- Assist in preparing and organizing legal documents for client meetings.
- Handle incoming and outgoing mail, faxes, and deliveries.
- Maintain office supplies inventory and place orders when necessary.
- Provide administrative support to attorneys and legal staff as needed.
- Assist with filing, scanning, and other office duties as required.
- Uphold confidentiality and professionalism in handling client and firm information.
- Perform other duties and tasks as assigned by office managers or attorneys.

Qualifications:
- 3+ Years' relevant work experience
- Previous experience in a receptionist or administrative role, preferably in a professional services environment.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office
- Ability to multitask, prioritize, and manage time effectively.
- Professional demeanor with excellent interpersonal skills.
- Strong attention to detail and problem-solving abilities.
- Ability to handle sensitive and confidential information with discretion.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.